Automated invoice processing
Post invoices automatically, even the ones that are not standard.
Agentancy recognises invoices and receipts at line level, applies your firm's rules and posts straight into Exact Online, Twinfield, e-Boekhouden or SnelStart. When in doubt it asks for a check instead of pushing an uncertain posting through.
30 days or 100 documents free · no credit card · stops automatically · firm minimum only after the trial period
Recognising is not the same as posting
Many scan & recognise solutions pull a supplier, a date and an invoice total out of a document. That speeds up the retyping, but leaves the hardest part with your staff: deciding which GL account and VAT code each line belongs to. On mixed invoices in particular, manual work appears there all the same.
Posting automatically therefore takes more than text recognition. The software has to combine the document content with the context of the firm, the administration and the supplier. It also has to be clear when confidence is insufficient. Without that boundary, automation simply moves the work from entering to correcting.
Documents that often get left behind
- Till receipts that are creased, faded or laid out differently
- Invoices with materials, labour and different VAT treatments
- New suppliers with no existing posting history
- Invoices where references or context are spread over several lines
- Documents whose content differs from earlier invoices from the same contact
The posting flow
From document to auditable posting
Step 1
Submit
Invoices and receipts arrive by email, upload or mobile app. If there is an e-invoice in UBL format among them, we read it straight away as structured data instead of as an image.
Step 2
Recognise
Agentancy reads both the header and the individual invoice lines. That way materials, labour and differing VAT treatments can each get their own posting proposal.
Step 3
Check
Firm rules and earlier corrections provide context. If the outcome is not reliable enough, the document is parked for a quick check.
Step 4
Post
Approved documents are posted straight into Exact Online, Twinfield, e-Boekhouden or SnelStart, or prepared as a draft through your existing scan & recognise flow.
Start alongside your current solution
A firm does not have to move its entire document flow on day one. With Tandem you send only the difficult exceptions to Agentancy. The ordinary flow keeps running in your current scan & recognise software. That way you can judge the quality on exactly the documents that cost you time today, without a migration or broad retraining.
If you want to switch over completely after that, you can use Totaal. Agentancy then processes every invoice and posts straight into Exact Online, Twinfield, e-Boekhouden or SnelStart. So the choice is not only about technology, but also about risk control: first prove that the exceptions are handled well, and only then move the standard flow.
What “automatic” does not mean here
Automating does not mean losing hours every week to setting up and maintaining posting rules. Our AI analyses how your administration is set up, recognises recurring choices and posts invoices the way you would. So the automation works for you, without you having to manage it yourself all the time.
Cost and trial period
Tandem charges cumulatively across your firm's total: all exception documents from all your administrations add up within a calendar month. The first 1.000 cost €0,40, the next 2.000 €0,30 and everything above that €0,20 per document. The firm minimum is €40. Totaal charges every active-administration layer cumulatively and has a firm minimum of €90 per month. The minimums apply only after the free trial period. See the full tiers, included usage and contract options on the pricing page.
Would you rather first understand where the biggest gains sit in your process? Then read the practical guide to automatic invoice processingor put a few representative exceptions to us during an introductory call.
Put your hardest invoices to Agentancy.
30 days or 100 documents free, no credit card needed. Your current way of working stays in place for as long as you want.
We connect your first administration together in a 20-minute call. You don't have to work it out on your own.